Email
Etiquette
The article offers advice on
maintaining professionalism within the medium of email communications. The
seven tips for success were mind your manners, watch your tone, be concise, be
professional, use correct spelling and grammar, ask before sending an
attachment and wait to fill out the “To” line. All of these suggestions can be
applied to email communication and they can all be helpful.
While I believe that most of these
helpful hints should be considered common sense, I think we often take that
sort of thing for granted. Details that may seem to be common sense to us
aren’t always common sense to others. It is important that there are seemingly
no gaps in something as important as common sense when dealing with our
superiors and our professional colleagues. Every aspect of these suggestions is
applicable and should not be discounted as just common sense.
All of the tips listed were
warranted and important. They were simple, clear and can easily be followed by
anyone. I did not disagree with any of the suggestions.
While I currently feel confident in
my email communication skills there are some suggestions that I will be
applying immediately. I am very
conscious of my grammar, spelling, tone, manners, professionalism and being
concise. The two suggestions that I will start applying are the tips about
asking before sending attachments and waiting to fill in the “To” line. I have
never thought about attachments not being opened. However I have heard that
emails with attachments can sometime be sent directly to the junk mail inbox.
Asking the recipient if it is ok to send an attachment not only allows you the
peace of mind for having asked but it can also alert the recipient to the
possibility of the email being in a different inbox. The other tip that I found
especially applicable to my email communication is waiting to fill out the “To”
line. I have in fact accidentally sent an email before proofreading it.
Fortunately the content was accurate but my spelling, grammar and tone had not
been checked. Luckily I immediately followed up with the correct email and a
light hearted request to disregard the first unedited copy. My colleague had no
issue with the incident.
All seven of the helpful tips can be used in email
communication. This article serves as a great checkpoint for the things we are
doing well and the things we can possibly be doing better. It is important that we are always open to
continually improving our communication skills no matter what the medium may
be.
References
McKay, D. (2013). Tips for Writing Professional
Email. Retrieved from
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